Software compiles data for legal and compliance purposes.
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Press Release Summary:
Xiotech® CEMS(TM) captures, classifies, manages, and controls thousands of electronic files organizations generate that can become evidence in legal or compliance action. Once information is captured, software inspects each document and provides policy-based, automated classification, based on retention, destruction, and regulatory compliance requirements. It supports email messages and 390 attachment file types, as well as bulk import of electronic documents.
Original Press Release:
Xiotech Introduces First System to Proactively Manage Information Risk
Xiotech CEMS Captures, Classifies and Manages Electronic Information
Appliance-based System Helps Speed Response to Potential Litigation and Compliance Risks
EDEN PRAIRIE, Minn., June 5 / / -- Xiotech Corporation today introduced a turnkey system that proactively captures, classifies, manages and controls the thousands of electronic files organizations generate that can potentially become evidence in a legal or compliance action. Xiotech(R) CEMS(TM) addresses legal, regulatory, governance and business continuity risks by proactively detecting incidents so organizations can quickly manage potential issues as they occur. As a result, organizations are better able to protect intellectual property, enforce organizational policies, manage files to comply with regulations and reduce the cost and risk associated with e-discovery in the event of litigation.
One of the world's premier experience marketing agencies, George P. Johnson (GPJ), creates and manages more than 5,000 events worldwide for leading brand companies. GPJ recently deployed Xiotech CEMS to enhance compliance with increasingly stringent federal record keeping rules, seeing increased data security and enhanced risk management in a short amount of time.
"Managing corporate data effectively is a critical function of technology professionals today," said John Striber, George P. Johnson's Executive Director of Information Technology. "With CEMS we are able to further enforce compliance organization-wide and seamlessly reduce risk exposure at every level of our global organization."
Xiotech research conducted this spring suggests many companies have taken insufficient steps to manage information risk associated with litigation. The online survey of 166 respondents involved in information and storage management found that only 39 percent said they had a working system for implementing legal "holds" to prevent the inadvertent destruction of evidence. Barely 25 percent said their organization had taken any steps to become compliant with the revised Federal Rules of Civil Procedure. In fact, even for the respondents who said the average size of their company's typical lawsuit was more than $100,000, only 40 percent said they had taken such steps.
"Facing a dynamic regulatory market and increase in legal matters involving electronic discovery, organizations must manage information risk to appropriately address these challenges," said Brian Babineau, senior analyst with Enterprise Strategy Group. "One option is to assemble several technologies such as search, archiving and content management applications to try and cover the scope of information risk management. Another option is for customers, spurred by the release of CEMS, to invest in one solution that helps classify, retain and preserve information, consolidating discovery, legal hold and information retention functions. With CEMS, customers now have an option that has the ability to centralize information risk tasks with an integrated appliance."
CEMS Version 1, available now, supports email messages and 390 attachment file types, as well as the bulk import of electronic documents. Upcoming releases will extend CEMS information risk management benefits to additional information sources.
CEMS, which stands for Corporate Evidence Management System, provides executives, compliance officers, records and IT managers, and legal counsel with an information risk management system that transparently captures and controls a broad spectrum of electronic business information as it is authored and routed across an organization. Once information is captured, CEMS inspects each document and provides policy-based, automated classification, based on retention, destruction and regulatory compliance requirements. A copy of each document is then saved in the CEMS repository. As a result, designated individuals can proactively manage and resolve potential incidents faster and more effectively through CEMS search, audit, analysis, tagging, legal hold and production capabilities.
Every document captured in CEMS is treated as if it were a business record and potential legal evidence. Specifically, notifications can be sent to designated individuals for any email or document which violates a policy defined in CEMS. Once notified, CEMS users can immediately access the offending document and accelerate into incident investigation and resolution using CEMS incident management tools.
"Organizations feel increasingly vulnerable as targets for investigation, discovery, audit and litigation," said Xiotech CEO Casey Powell. "They are often the last to know about the risks associated with their own information. But CEMS puts our customers in control: it's proactive - CEMS can detect incidents before they grow into something much more serious."
Xiotech offers CEMS in a range of configurations as pre-packaged appliances, which enables rapid, low-risk implementations, and minimized IT support. The smallest system has capacity to store approximately 2 terabytes of captured documents and is designed for organizations that generate less than 10,000 electronic documents per day on average. The largest size is configured to store approximately 6 terabytes, and handles between 40,000 and 80,000 documents a day, with deduplication functionality helping minimize the amount of redundant information stored. CEMS capacities are easily upgradeable to accommodate increased demands and the CEMS appliance-based packaging model includes integrated consulting and initial implementation services.
All sales, implementation and support services for CEMS will be provided by Xiotech. Pricing for a CEMS turnkey solution starts at approximately $245,000 and includes a rapid implementation assessment by Xiotech's Business Consulting Group, all implementation costs, the CEMS appliance with integrated storage, and support services.
About Xiotech
Xiotech is a leading provider of data storage and data discovery products and services to midsized organizations. With data storage and replication, archiving, litigation support and regulatory compliance expertise, Xiotech solutions and integrated approach minimize risk and maximize value across the spectrum of organizational information risk management. Xiotech's Magnitude line of midrange storage solutions include expandable and easy-to-use Fibre Channel and iSCSI-based systems. Xiotech's Business Consulting Group provides a range of modular service offerings that integrate information risk management, electronic data discovery and incident management capabilities to address the growing compliance demands facing today's corporations and public entities. Xiotech is based in Eden Prairie, Minn., and maintains major facilities in Norwich, Ct.; Vancouver, Wash.; and Hyderabad, India. For more information, visit www.xiotech.com/, email info@xiotech.com or call toll free 1.866.472.6764.
Source: Xiotech
CONTACT: Kira Jorvig for Xiotech, +1-952-346-6317, kjorvig@webershandwick.com
