Software automates email surveillance and categorization.
Press Release Summary:
Based on scalable GRID architecture, Unified Email Archival Suite v5.2 provides email archiving, compliance, secure messaging, and mailbox management on single platform. It includes features for full compliance with requirements from SEC, NASD, and Sarbanes-Oxley. Organizations can search electronic communications with parameters such as name, supervisory group, and department, providing accurate search response to audit or subpoena and limiting false-positive items.
Original Press Release:
ZipLip Delivers Cutting Edge Compliance Features in New Release of the Unified Email Archival Suite
Version 5.2 of ZipLip's Unified Email Archival Suite Allows Companies to Completely Automate Email Surveillance and Categorization in Real-time
San Jose, CA - July 27, 2006 - ZipLip, Inc, a leader in email archiving for compliance, today announces Version 5.2 of its Unified Email Archival Suite, with enhanced features and functionality for full compliance with requirements from SEC, NASD, Sarbanes-Oxley and other regulations. The new functions in 5.2 allow organizations to search electronic communications, using concepts and categories defined by the firm, in a manner beyond conventional email address centric parameters such as "sent," "received," "subject" and "keywords". Customers can easily and intuitively refine their searches with parameters such as name, supervisory group, department, etc., producing the tightest, most accurate search response to an audit or subpoena, and limiting the normal raft of false-positive items in a typical search result.
Used by the biggest banks in the world, ZipLip provides email archiving, compliance, secure messaging and mailbox management capabilities on a single platform based on highly scalable GRID architecture. The ability to search emails based on roles and other specific categories produces faster, more complete results with fewer search iterations, and reduces the time and costs associated with typical searches. Further, by full text indexing email and attachments during ingest into the archive, ZipLip addresses one of the major challenges facing email archiving systems today -- conducting searches that factor more than email addresses, key words or certain time frames in a single pass. No extra time is lost capturing a broad result in order to index the data for a second, more detailed search.
"Customers constantly tell us that other available archiving solutions simply don't fully address the stringent needs of today's compliance requirements," said Kon Leong, CEO of ZipLip. "Recent events in the industry have proven that meeting basic regulatory requirements is no longer enough to keep businesses out of the headlines. In conjunction with a unified archival platform, businesses must take pro-active measures to prevent non-compliant activity from taking place," said Leong. "ZipLip's real-time surveillance and auto-categorization of electronic communications can eliminate the need for inefficient and random search and review processes, and ensure that only compliant and relevant emails are ultimately stored in the archive."
Other enhanced features in 5.2 ZipLip's Unified Email Archival Suite include:
o Refined search capabilities:
- Going beyond previous compound search capabilities based on date range, user name, department, content of email and attachment, alias, version 5.2 enables searching by email size and the ability to search only on known users. Users now automatically get a date range on searches, so you don't search the entire archive by default.
- Compound searches based on a combination of categories, concepts, attachment content, email content, across aliases (including IM and Bloomberg), as well as traditional date ranges, user names, departments, and email size.
- Enhanced proximity searches: Search for two phrases occurring within a specified or conceptual distance to each other (within a sentence, paragraph, 10 or 20 words etc.) - 100% real-time auto-categorization of emails for search, retention and special handling, with the option to set category-based policies for inbound and outgoing emails.
- Other features include improved auto-exclusion of phrases in searches, attorney-client privilege and fast export of search results to PST, NSF or ZIP files.
o Compliance/Review Features:
- Automated backfill of emails to fulfill the minimum of 10% random sampling requirements for reviewers; automatically presents reviewers with all messages they need to review to be compliant. No more sampling guesswork or manual backfill. Clear your reviewer inbox, and you are compliant for the day.
- Automated review statistics per department for better oversight, ease of use and workflow for department reviewers. Instantly know how many messages are outstanding for the firm, for the department, for an individual for compliance for the day, the week, the month.
- Tag addresses for special handling - the ability to set policies based on email address or domain, i.e. Exclusion of mail from review for Out-of-office replies, receipts, daily newspaper bulletins, etc.
- Address tagging for special handling - for example: Policies that govern emails for an indefinite "legal hold" would trump regular retention policies, retaining mail for legal matters until the hold is removed.
- Companies can customize, turn on/off certain compliance features for specific individuals.
- Flagging messages that didn't get indexed, due to password protection on the mail or attachment, etc. This improves intellectual property theft detection.
About ZipLip, Inc.
Founded in 1999, ZipLip makes email archiving and secure messaging software, integrating compliance, discovery, and mailbox management on a single platform for ease of administration and storage reduction. Customers include Bank of New York, Pacific Life, Morgan Keegan, Stephens, Walgreens, etc. More information is available at www.ziplip.com.
Contact Name: Genelle Hung
E-mail: marcom@ziplip.com
