Huntsville, Ala., April 24, 2006 - Cabinet NG, Inc. today announced that one of Papa John's Pizza largest franchisees, is using CNG-Books software to integrate electronic document management with Intuit's (Nasdaq:INTU) QuickBooks 2005. As a result, this successful Southeastern franchise of 20 Papa John's pizza restaurants employing 500 people is enjoying an extra helping of time and money by streamlining its accounting document management process with the Cabinet NG solution.
Managed from the main office in Knoxville, TN, this fast growing Papa John's Pizza franchisee has restaurants in six states and was experiencing exponential growth in paperwork that was negatively impacting the accounting business process. Problem areas included: double-paying invoices, trouble finding old files and running out of hard copy storage space. Papa John's looked to CNG-Books, the most advanced electronic document management solution for QuickBooks, to regain efficiency and control over its accounting processes.
Like many franchise operations, Papa John's accounting staff kept invoices at their desks until they were paid, using QuickBooks, and then stored the paperwork in office filing cabinets. These filing cabinets were emptied at the end of each year by carting the contents off to a storage facility. The entire process repeated for the following year's onslaught of paper. On top of this costly process, Papa John's staff made frequent 20-minute roundtrip drives to retrieve old invoices and other needed paperwork from storage.
"This is another example of the positive contribution CNG-SAFE and CNG-Books are making for a customer's bottom line. CNG-SAFE is a powerful standalone document management solution and offers an ideal package for franchises operating in a wide spectrum of markets," said Andrew Bailey, President, Cabinet NG. "Our customers appreciate Cabinet NG's approach of interfacing document management with their existing applications to create an integrated and highly efficient process."
Clearly, Papa John's is in the business of producing and delivering pizzas, not paperwork. Yet with the IRS requirement that financial documents be archived for up to seven years, and the need for any franchise business to double-check invoices and periodically refer to old documents, there was a compelling need to put into place an electronic document filing and storage system able to keep pace with a popular franchise's growth.
"CNG-Books solved all our paperwork storage and filing problems. By going electronic, we gained control over our invoices, so double-paying won't be an issue ever again, and we will not need to rent more storage space either," said Doug Harris, President, Papa John's Pizza franchise. "The benefits are 100 percent clear: we save two hours a week of accounting staff's time, so the A/P department can focus on our franchise's growth, and in about 5 years, I won't need any physical storage space at all."
CNG-Books works by tying QuickBooks records (i.e. transactions, vendors, customers) to the supporting business documents making filing, locating and sharing pertinent information simple and secure. Using CNG-Books, QuickBooks data entry and document filing is performed as a single streamlined and accurate electronic process that saves businesses time and money by cutting paper and reducing errors common to manual processes. CNG-Books synchronizes information quickly from QuickBooks, using familiar pull-down menus. With the click of a button, data is correctly entered into QuickBooks and the image is filed. To complete the ease-of-use and effectiveness the Cabinet NG solution automatically creates a folder if one does not exist, using the customer/vendor/credit card information obtained from QuickBooks.
Harris added, "CNG-Books is a perfect solution for our Papa John's Pizza franchise operation. Cabinet NG gave us the advanced document management functionality that a growing business requires, and is also affordable and able to support multiple franchise locations. CNG-Books solved my initial problem - double-paying invoices - because each invoice is numbered separately in the system. But Cabinet NG delivered much more in terms of efficiencies that ensure A/P won't fall down in the face of our franchise's growth, in addition to overall time and money savings on document filing and storage."
About Cabinet NG
Cabinet NG solves the "paper cuts profit" problem for small and medium sized businesses (SMBs). Cabinet NG's user-friendly document management software streamlines and automates business processes, delivering gains in office productivity and bottom-line savings. By creating secure electronic file cabinets, Cabinet NG's products turn existing labor-intensive, error-prone, paper-based processes into efficient business workflows. Cabinet NG integrates with SMB's business applications creating a central repository of business information that powers more effective business processes. The company's integrated solution for Intuit's QuickBooks automates accounting activities by merging document filing and data entry into a single process. Cabinet NG is privately held and headquartered near Huntsville, Alabama. For more information, visit www.cabinetng.com.