Email Management Tool works with MS Exchange Server 2007.
Press Release Summary:
Livelink ECM - Email Management lets users deploy and manage email with Microsoft Exchange Server 2007, promoting information governance and mitigating legal and regulatory risks posed by email. Operating transparently and automatically, integration with Exchange Server 2007's managed folders functionality enables messages to be organized into customized MS Office Outlook folders for individual departments, users, or functions based on corporate policy.
Original Press Release:
Open Text Ups the Ante with Email Management for Microsoft Exchange Server 2007
New E-mail Management Capabilities for Microsoft Exchange Server 2007 Help Users To Quickly, Transparently Manage Email, Address Legal and Compliance Risks
Open Text Extends Leadership In ECM Applications for the Latest Microsoft Technology
ARMA 2007, BALTIMORE, Oct. 9 -- Open Text(TM) (NASDAQ:OTEX)(NASDAQ:TSX:)(NASDAQ:OTC), the largest independent provider of Enterprise Content Management (ECM) software and solutions, today released its newest email management application which provides advanced features for Microsoft Exchange Server 2007. The latest version of Livelink ECM - Email Management lets customers more easily deploy and manage email with Microsoft's newest release of Exchange Server, providing comprehensive capabilities that can improve information governance and mitigate the legal and regulatory risks posed by email.
A key feature of the new release is tight integration with Exchange Server 2007's managed folders functionality, which lets users organize messages into customized Microsoft Office Outlook folders for individual departments, users or functions based on corporate policy requirements. Open Text's email management application enhances the Exchange Server 2007 environment by enabling organizations to apply their centralized records management policies through these managed folders transparently. With this application, each message automatically inherits the centralized record classification assigned to a folder when users drag and drop emails into that folder. Based on the classification, the message is assigned an appropriate retention and disposition lifecycle.
"For us, user adoption and ease of use, not to mention ease of deployment, were top considerations when looking at email management solutions," said Greg Brown, Senior Project Manager, Records Information Management, Halliburton Legal. "We liked Open Text's solution because users could still work 100 percent in the Microsoft interface and very little was required of them to maintain our records policies. Employees get a system that helps them be productive, while we get a comprehensive system that can uniformly apply records policies to email in order to meet legal and regulatory requirements."
Key capabilities of Livelink ECM - Email Management for Exchange Server 2007 include:
- Industry-leading records management to provide a structured approach to determining how long emails are kept, defining and enforcing the process by which they are archived, and ensuring their eventual destruction.
- Automatic or interactive archiving. Emails can be easily dragged and dropped in the archive by users or the system can automatically scan email folders and apply pre-configured archiving and records management rules.
- Audit trails to define the history of activities associated with emails considered important business records. With a single click, users can review details such as when and by whom an email was deleted.
- Comprehensive search capabilities so that administrators, reviewers and auditors can quickly and easily access archived emails. Emails are exposed to enterprise search capabilities, so that companies can make full use of email in content across the enterprise.
- Transparent archiving that lets users access and work with archived emails, just as they do with emails on the email server. Archived emails can be retrieved with single-click access from the archive and users can edit, forward or move emails as needed.
- The ability to easily offload email content to more cost-effective storage media, so that customers can improve the performance of their email systems and reduce storage costs.
- Can be deployed quickly and easily without installations on the Exchange Server or individual desktops or laptops.
"Few things scare a CIO more than email - it's ubiquitous in the enterprise, proliferates at a fast pace and is fraught with legal and compliance risks," said Peter Lipps, Vice President & General Manager, Enterprise Records Management Business, at Open Text. "We continue to introduce leading email management applications to give customers an easier way to bring email under control, manage it consistently alongside other important records, and minimize the cost and complexity of archiving and storage."
Open Text and Microsoft
Open Text is a leader in delivering ECM applications that extend the Microsoft platform. Earlier this year, Open Text announced that it was first-to-market with a fully certified records management solution for Microsoft Office SharePoint(R) Server 2007(http://www.opentext.com/news/pr.html?id=1835). Open Text is also delivering solutions that extend Microsoft technologies into vertical markets, recently announcing solutions for life sciences (http://www.opentext.com/news/pr.html?id=1840) and law firms (http://www.opentext.com/news/pr.html?id=1914).
"Email is a mission critical application, and organizations demand a highly available and reliable solution", said Diane Prescott, technical product manager, Exchange Server, Microsoft Corp. "We are pleased that companies like Open Text are providing solutions that complement the enhancements delivered in Exchange Server 2007, so that users can maintain productivity while keeping e-mail under control."
Open Text is a Gold Certified Partner in the Microsoft Partner Program and last year was named the 2006 Microsoft Global ISV Partner of the Year. For more information on the Microsoft and Open Text relationship, go to www.opentext.com/2/strategic-partners/part-strat-microsoft.htm. Open Text offers a wide range of email management solutions for the full range of email systems. For more information, go to: www.opentext.com/2/sol-products/sol-pro-email.htm.
Open Text will be exhibiting at booth #927 at ARMA International's 52nd Annual Conference & Expo to be held October 7 - 10 in Baltimore, MD. For more information about ARMA International's Annual Conference, please visit: http://www.arma.org/conference/index.cfm.
About Open Text
Open Text(TM) is the world's largest independent provider of Enterprise Content Management software. The Company's solutions manage information for all types of business, compliance and industry requirements in the world's largest companies, government agencies and professional service firms. Open Text supports approximately 46,000 customers and millions of users in 114 countries and 12 languages. For more information about Open Text, visit www.opentext.com.
Copyright (C) 2007 by Open Text Corporation. LIVELINK ECM and OPEN TEXT are trademarks or registered trademarks of Open Text Corporation in the United States of America, Canada, the European Union and/or other countries. This list of trademarks is not exhaustive. Other trademarks, registered trademarks, product names, company names, brands and service names mentioned herein are property of Open Text Corporation or other respective owners.
CONTACT: Rich Maganini, Open Text Corporation, (847) 267-9330, x4266, rmaganin@opentext.com; Michele Stevenson, Open Text Corporation, (519) 888-7111, x2594, mstevens@opentext.com; Brian Edwards, McKenzie Worldwide, (503) 577-4583, briane@mckenzieworldwide.com
