Data and Database Management Software
Software converts email attachments to secure PDF files.
Press Release Summary:
Zetadocs PDF 3 can be used to merge any number of business documents into single PDF file that can be emailed instantly to multiple recipients. Outlook Add-in lets users create PDFs on-the-fly when sending Microsoft Office attachments directly from within Outlook. To prevent unauthorized editing, printing, or opening by recipients, business documents can be password-secured by default. Scan-to-PDF feature lets users transform paper documents into PDF files through scanning interface.
Original Press Release:
Equisys Enhances Security of Business Documents with Zetadocs PDF 3
Highly acclaimed document production and delivery software automatically converts email attachments to secure PDF files for instant sending
Equisys, the developer of software for document production and delivery, will release the latest version of its network-capable PDF software, Zetadocs PDF 3, at Inbox/Outbox at London Excel, June 21-22.
Zetadocs PDF 3 can be used to merge any number of business documents into a single PDF file that can be emailed instantly to multiple recipients. One of the most useful new features of Zetadocs PDF 3 is the Outlook Add-in, which lets users create PDFs instantly and automatically 'on the fly' when sending Microsoft Office attachments directly from within Microsoft Office Outlook.
The Outlook Add-in allows multiple Office documents to be merged together. It can, for instance, convert Microsoft Word and Excel documents and merge them to the same PDF document.
Business documents that are created using Zetadocs PDF can be password-secured by default to prevent unauthorized editing, printing or opening by recipients. This gives the document originator control over the distribution and readership of the document, and added peace of mind, especially if the document contains sensitive, confidential, legal, commercial or personal information.
As well as offering secure email delivery, Zetadocs PDF 3 includes a new 'Scan-to-PDF' feature which lets users transform paper documents into PDF files through a scanning interface.
"With Zetadocs PDF 3, we can now offer businesses the ability to create, deliver and manage documents in one single interface," said Chris Oswald, CEO of Equisys. "What sets Zetadocs apart from other systems is its versatility - the fact that it allows users to build, send, store and retrieve their documents as PDFs using networked resources stored in a central location. The pre-defined templates can save businesses many hours of time by improving the whole way documents are managed".
Zetadocs can be integrated with other applications e.g. CRM / Accounts packages to automate the production of batches of business documents from these systems for sending by email and fax.
"The beauty of Zetadocs is that it is so versatile," continued Chris Oswald. "It can be used for anything from single document conversion to PDF to creating and merging complex, multi-part documents using standard or customized, centrally stored templates, then sending them instantly and automatically as PDFs by email or by fax to any number of recipients."
"From a cost perspective, just because of time saved, efficiencies gained and improvements to core business processes from customer service through to finance, sales and marketing, it will pay for itself in a matter of months or weeks."
Zetadocs PDF 3 feature and benefit summary.
Zetadocs PDF solves a range of everyday document production problems faced by businesses in the normal course of business. Its core value is in automating, speeding up and reducing the costs of document production and delivery.
Business problem or issue to be solved
Zetadocs benefit
Zetadocs supporting feature(s)
1. Concern about document security
o Zetadocs lets users send any type of business document securely, eliminating the risk of modification or copying by recipients.
o Automatic conversion of Microsoft Office email attachments.
o Template-driven document automation lets users build and send PDF documents automatically as emails using pre-set specifications.
o Parts e.g. specific pages of entire documents can be sent.
2. Slow and inaccurate customer service
o Saves time so customer issues are resolved faster.
o Standard document format ensures consistency.
o Central document management ensures use of current version.
o Multi-part documents can be assembled and delivered quickly from resources stored on network.
o Template-driven process automatically creates PDF file to a pre-set specification.
o Pages can be arranged in specific order according to customer requirements.
o Personalized email can be added to the message.
o Automatic archiving records customer communication accurately in a central location.
3. Wasted time spent on searching for documents.
o Time spent searching for important documents is reduced.
o Employee productivity is improved.
o Allows fast access to important documents e.g. Terms of Business, stored in shared network libraries.
o Automatic archiving records customer communication in a central location.
4. Increasing support requirements
o Minimal deployment, training and management overhead.
o Outlook add in means that users work with the desktop productivity tools already in use within your organisation.
o WYSIWYG user interface is intuitive to use and requires no minimal training.
o Centralized deployment and user management keeps Network Administrators overhead low
5. Increasing cost of production and delivery of paper documents
o Virtually eliminates document production costs
o Ability to integrate with ERP and CRM systems enables automatic sending of batches of documents such as statements, invoices and personalized info packs by email and fax
o Automatic archiving reduces paper storage costs
6. Incompatible format of received files can inconvenience recipients
o Recipients do not require access to the authoring application
o Documents from different applications can be combined into a single PDF file and forwarded to other users
o Faxes can be sent to recipients with no access to a computer
o Scan-to-PDF feature allows paper documents to be converted and managed within Zetadocs
For more information about Zetadocs PDF, go to www.equisys.com.
About Equisys
Equisys produces software packages for document production and delivery, including the award winning Zetafax® network fax server and newly acclaimed Zetadocs® PDF software that creates and emails personalized PDF documents. Equisys software products are designed for small and mid-market businesses, and for departmental use at multinational companies. They stand out from the competition by being simple to install and manage, reliable and great value - backed by outstanding service and support. Equisys has over 60,000 customers, in more than 100 countries, who are served through an international partner network of distributors, VARs, resellers and ISVs.
The company's market leading fax server, Zetafax, speeds the flow of critical business documents by enabling users to send and receive faxes on their PCs. It integrates with ERP, CRM, accounting and other applications for automated faxing from those systems, providing auditable records of fax communications. Zetadocs helps users work smarter by creating and emailing PDF documents, streamlining business processes to remove tedious manual procedures and help companies improve the service levels they offer.
Equisys was founded in 1987 and has offices in London, UK and Atlanta GA, USA.
Contact info
Equisys plc
Alison Wheeler
awheeler@equisys.com
Equisys House
32 Southwark Bridge Road
London SE1 9EU
United Kingdom
Tel + 44 (0)20 7203 4000
Fax +44 (0)20 7203 4005
Equisys Inc
Shannan Friedman
sfriedman@usa.equisys.com
30,000 Mill Creek Avenue
Suite 335
Alpharetta, GA 30022
USA
Tel: +1 (770) 772 7201
Fax: +1 (770) 442 5789
