DataScan to Upscale Its Medical Records Scanning Service for the Irish Healthcare Market by Partnering with Kodak Alaris and Filestream
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To provide a fast, flexible and cost effective outsourced medical records digitisation service for the Irish healthcare market, Kodak Alaris announces today that Dublin-based bureau and BPO [1, DataScan, has purchased seven mid-volume production KODAK i4200 Plus Scanners and installed File Stream electronic document management software (EDMS). The new infrastructure will enable DataScan to rapidly grow its healthcare business in 2015 servicing hospital consultants and general practitioners (GPs). Supplied by Filestream reseller partner, Woodsoft, total investment in scanning hardware, software and support total €150,ooo.
Electronic medical records (EMR) solutions promote better clinical collaboration and ultimately provide a way to solve the tough challenge of improving the quality of patient care, enhancing operational productivity while reducing cost. Unlike EMR scanning projects in the UK which have been primarily funded and managed by NHS trusts, in Ireland it has been individual hospital consultants and GPs themselves who have initiated and paid for EMR projects for the patients they treat.
With around 10,000 patient files scanned per week, DataScan is seeing considerable interest in its medical records scanning services and today has around 70 healthcare customers. This includes consultants who work at St Vincent’s University Hospital, Bon Secours Hospital Dublin and clinicians operating from various medical clinics such as Blackrock, Beacon and Hermitage.
Orla Cafferty, DataScan’s director, explains, “Our goal is to double our healthcare business by the end of the year. With no click charges, Filestream’s EDMS is hugely flexible and we can output scanned medical records to our secure private cloud or in numerous file formats like XML and CSV depending on the practice management software (PMS) used without time consuming and expensive bespoke software customisation work. This makes tendering accurate, keeps costs down, and our service price competitive.”
Once records are scanned and indexed into File Stream, data can easily be imported into all the main PMS packages used by clinicians in Ireland such as Socrates Healthcare, Helix Healthcare, Odysseus and iMedDoc among others.
Barry Woods, managing director, Woodsoft, explains, “High volume scanners are perfect for processing documents like invoices which are very standardised. You load them up, press scan and walk away. But patient files are messy typically containing lots of different document and paper types which means considerable preparatory work required such that you wouldn’t get the efficiencies from using high volume equipment. To address this, we’ve installed a mid volume KODAK i4200 Plus Scanner per workstation so individual members of DataScan’s staff can work on specific projects and prepare documents as they go along.”
DataScan is also using Filestream’s advanced OCR module to do forms processing with various OCR templates set up to process legacy records and new correspondence. Cafferty says, “As new customers come on board, we can easily set up new OCR templates given the flexibility of the software. It means we can turnaround medical records scanning within tight service level agreements with the software doing the heavy processing work efficiently and accurately.”
In addition, given the price/performance of each KODAK i4200 Plus Scanner, DataScan can now cost effectively add new devices in the scanning bureau as business needs dictate.
Neil Murphy, Kodak Alaris’ UK sales director, says, “Electronic patient records are crucial to providing quality care as clinicians can see an individual’s medical history quickly without having to order unnecessary tests which wastes time and resources. The joint Filestream and Kodak Alaris solution means that DataScan can perfectly service the Irish healthcare market using technology which is feature-rich, affordable and reliable.”
[1 Business Process Outsourcer
About Kodak Alaris’ Document Imaging Division
Kodak Alaris is a new company driven by the simple belief that "we can always find a better way." Our Document Imaging division helps organizations capture and manage information from digital and paper sources, extract valuable insight from its contents, and deliver the right information to the right place at the right time to achieve better business outcomes. Our portfolio includes award-winning document scanners, capture and information management software, and industry-leading service and support. Kodak Alaris has shipped more than one million scanners and placed tens of thousands of software licenses worldwide. From small offices to large-scale organizations, Kodak Alaris helps customers automate processes, improve customer interactions, and make smarter business decisions. To learn more, please visit www.kodakalaris.com/go/dinews. Â
About Woodsoft
Founded in 2002, and based in Carlow, Ireland, Woodsoft specialise in implementing document management solutions from one-user systems for basic scanning to enterprise-wide deployments incorporating workflow, security management and enterprise reporting modules. WoodSoft is the sole distributor of Filestream in Ireland and provides consultancy, installation, software development, training and support services. For further information, visit http://www.woodsoft.ie/
About Filestream
With over 30 years experience in office automation, Berkshire-based Filestream distributes its own electronic document management software through partners in the UK, Ireland and India. For more information, visit http://www.filestreamsystems.co.uk/
About DataScan
Founded in 1993, DataScan is a document management bureau specialising in digitising all document types including medical records, invoices and other commercial paperwork. An ISO 9001:2008 accredited company, DataScan is based in Dublin and employs 50 staff. For more information, visit http://www.datascan.ie/
Media Contacts
DataScan
Orla Cafferty
Director
Tel: +353 (0) 1 806 8461
E-Mail: ocafferty@datascan.ie
Kodak Alaris
Tom Herbst
EAMER PR lead
Tel: +44 (0)207 274 9937
Mob: +44 (0)7768 145571
E-Mail: tom@tomherbstpr.co.uk
Woodsoft Limited
Barry Woods
Managing Director
Tel: +353 5991 64838
E-Mail: barry@woodsoft.ie
Web: http://www.woodsoft.ie/
Filestream Limited
Jolyon Wilkinson
Sales Director
Tel: +44 (0)118 989 3771
E-Mail: jolyon@filestreamsystems.co.uk
Web: http://www.filestreamsystems.co.uk/
