If your area has been hammered by winter’s icy fury and your employer offers the opportunity to work from home, then consider these basic tips for telecommuting success.
The snow storm that’s being called “Snowmageddon” has forced airlines to suspend flights, schools to cancel classes and the federal government to cease governing. With winter’s fury in full effect throughout much of the United States, more businesses are embracing telecommuting as a way to keep their snowbound employees off icy roads without sacrificing productivity.
Between 2006 and 2008, the number of U.S. employees who worked remotely at least once a month rose 39 percent to approximately 17.2 million, according to WorldatWork’s 2009 Telework Trendlines survey. The global human resources association, which studies telework as a talent-retention tool, found that the sum of all teleworkers — employees, contractors and business owners — has risen 17 percent to 33.7 million in 2008.
In the five-year period since 2003, the total number of once-a-month telecommuters in the U.S. has risen 43 percent to 33.7 million Americans.
Yet, employees have found that telecommuting isn’t simply a matter of rolling out of bed, brewing their coffee and sitting at their computer. Working remotely requires careful planning and discipline.
The following are some basic tips for telecommuting success.
- Secure a designated space in your home to serve as your work area. Neither the kitchen table nor the couch in front of the TV is an ideal place to work. “Choose a space that is your place and customize it for you and your needs,” Challenger, Gray and Christmas’ @Work blog advises. This might entail shelves, files, printer and computer space, Internet access, a dedicated phone line (unless you’re strictly cell), good lighting, a window if possible, an ergonomic chair and privacy.
- Work out the logistics. Talk to your boss about what you’ll need and who’s going to pay for it. The Associated Press poses these questions: “Will you be using your own personal computer? If so, will you need to upgrade it to handle your workload? Will you need other equipment, like a fax machine?”
- Make a plan. Have a list of tasks to accomplish. “When you start your work day, don’t just start working. Plan out what you want to do, picking out a few important tasks or projects, and structure your day efficiently, broken down into hour-long blocks,” FreelanceSwitch recommends. “This will allow you to make the most of your work day, and ensure that everything necessary is taken care of.”
- Set limits. “Set a starting time and ending time for work, or for several blocks of work if that’s better for you. However you structure it, always have a finish time,” FreelanceSwitch continues. Set a time limit for your task, and stick to it. “If you don’t finish within that time limit, try scheduling more time for it later.” Without a time clock and anyone watching over you, log your time and work, if not for your employer or your client, then for yourself.
- Communicate with your organization on a regular basis. Use work e-mail and the phone, but also instant messaging (e.g., Yahoo! Messenger, Google Talk, etc.) to let colleagues know what’s going on in near-real time. “Keep your supervisor in the loop on project status, progress and especially any concerns that may threaten a deadline,” Telework!VA recommends. “Out of sight, out of mind” is a real risk when it comes to telecommuting. Remind your colleagues and your managers that you’re still contributing to the team, even if remotely.
- Minimize distractions. “A telecommuter needs to be able to schedule realistically, prioritize and be able to stay focused on work despite distractions like children, pets, even the refrigerator,” AP says. If you can, turn off your personal phone and avoid your personal e-mail. Ask anyone else in the home not to interrupt you during your work time. Challengers’ @Work blog recommends a “keep out” sign. “The best teleworkers [...] can shutout interruptions and anything that could be distracting,” Career Trail Guide explains.
- Take breaks. “Stay on a schedule that would be in place at the employer’s office,” Suite101 advises. This includes taking breaks and lunch breaks, during which you can do chores or run personal errands that require attention. Don’t accept personal calls while at work (except for emergencies) unless it’s during your self-designated breaks. Pace yourself and take time to disconnect. When working in a non-office setting, time can truly get away from you, making burnout — or at least a productivity drop — a very real threat.
For ideas on how to manage telecommuting workers, see American Express’s OPEN Forum for small businesses.
Earlier: Is Telecommuting Right for You?
Telework Revs Up as More Employers Offer Work Flexibility
WorldatWork, Feb. 17, 2009
Telecommuting Trail Tips
by Jan Marino
@Work (Challenger, Gray and Christmas), Jan. 20, 2010
Learn to Telecommute Productively
by Ieva M. Augstums
The Associated Press, Jan. 31, 2010
20 Essential Steps for Telecommuting Success
by Leo Babauta
FreelanceSwitch, Aug. 14, 2007
How to Telework Successfully
Telecommuting: This is Not Your Father’s Workplace
by Stephanie Kempa
Career Trail Guide, Feb. 4, 2010
Follow a Schedule When Working at Home
by Mike Virgintino
Suite101, Dec. 7, 2009
How Telecommuting Works: Benefits of Telecommuting
by Tim Crosby
10 Reasons to Telecommute
by Jessica Brown
How to Manage Telecommuting Employees
by Ben Parr
American Express OPEN Forum, June 11, 2009
Five Handy Telecommuting Tactics for a Small Office
by David Carnes
Technology Translated (ArcStone), Oct. 20, 2008
Don’t Sweat the Snow, Work from Home
by Jeffry Scott
The Atlanta Journal-Constitution, Jan. 7, 2010